Austin / Chicago / Washington, D.C.
Spring 2021 / More Details Coming Soon

Destination: PersoniFest

Welcome to the PersoniFest Speaker Portal!

Thank you again for your participation in our upcoming event. We can’t wait to experience the beautiful city of Colorado Springs with the PersoniFam this April! Below you’ll find some important information and key dates to take note of. If you have any questions about speaker requirements or the information below, please email Megan Lopez (

Important Information

All presentations will need to follow our PersoniFest PowerPoint template, which can be downloaded right here from inside the portal. To ensure consistency and prevent technical difficulties onsite, you will need to upload your presentation (PPT files only, please!) to the speaker portal by Friday, March 20th for review. I will review presentations between March 23rd- March 26th and will notify all speakers of any changes no later than Friday, March 27th.

All presentations will be locked in and considered FINAL on Wednesday, April 1st. All presentations* will be loaded onto laptops in advance of the event and a laptop will be set up for you when you arrive to present your session.

*Some training sessions may be an exception to this rule and will be discussed with individual speakers.

While you’re here, please review and update your speaker profile. Some of this information will appear in the PersoniFest mobile app, but your contact information will NOT be shared.

Questions? Shoot me an email!

Your Checklist!

Confirm Participation 2/21
Download the PPT Template 3/01
Review & Update Speaker Profile 3/01
Register for Conference 3/01
Book Your Room 3/15
Upload Presentation 3/20
Final presentation locked in! 4/01
Welcome to the show! 4/05

Gather Voices  

Chicago,  IL 
United States

Welcome to our virtual booth!

Now more than ever, video content is vital to driving engagement.

As you have seen in the award recipient and vendor introduction videos, Gather Voices delivered engaging pre-recorded video content for Personifest.  Pre-recorded content is vital to executing a successful virtual event, as well as driving engagement throughout the year.

Traditional video production is expensive and slow

From camera crews to professional editors, is it any wonder that so many organizations struggle to produce video? Agency-produced video doesn’t scale, and if you have in-house video resources they are always overloaded.

Gather Voices video solution makes it easy

Increase your video production by empowering your members, constituents, and staff to make compelling videos, directed by you and owned by your organization, using the powerful cameras everyone already has in their pockets. 

Manage, edit, and publish video with incredible speed and scale

No more waiting for footage or spending weeks in post-production. Each video is uploaded instantly to your Gather Voices library, where you can edit, caption, and publish with a few simple clicks.

Brands: Gather Voices


Gather Voices - Pre-recorded Video Made Easy

 Show Specials

  • Get a FREE Virtual Business Card from Gather Voices

    100 Available

    A virtual business card will help you stand out and make a lasting impression.

    Hurry while supplies last!

    All you have to do is follow the link below and our platform will guide you through the process:

    It's easy, it's free and available for the first 100 Personifest Attendees who request it!

 Press Releases


    How to Plan a Virtual Conference: Five Tips to Drive Attendee Engagement

    by Michael Hoffman, CEO at Gather Voices

    We’ve all gone virtual! 

    More accurately, we’ve gone digital. We are still here, flesh and blood humans who seek knowledge and connection. We just can’t meet in person anymore. And that means our meetings, events and conferences are going online.  Even after the initial crisis is over, digital engagement will continue to be a vital part of human connection and ways of working.

    At Gather Voices, we enable our clients to collect videos from anyone, anywhere and make it easy to edit, caption and share that video.  We have had the privilege of assisting several organizations with their transition to virtual conferences over the last month. And we have also had discussions and consultations with many more. We’ve learned so much, including what works well and what to avoid.

    From all this experience, we’ve distilled our top five tips for virtual conference success.

    1. Strategy Before Tactics

    In consulting with organizational leaders for the last 20 years, my mantra has always been strategy before tactics. This is especially true when it comes to virtual events. The strategy we speak of here works on both the macro of micro levels.

    Macro-level strategy

    On the macro level you need to have an Events Strategy, not just a this event strategy. You need to have a vision beyond this one event, so that what you do now will ladder up to the goals your organization needs to be successful. Think about:

    • How does this event fit into your year of online engagement?
    • How does it fit into the overall arc of connection you want to make with your members and other constituents?
    • How does the virtual conference compliment or replace continuing education offerings? 

    Micro-level strategy

    On the micro level you need a strategy for the event itself. With your event strategy you have to decide on your desired outcomes and make sure those match with the format and the experience you can give your attendees. 

    Your in-person event did many things. At your in-person event people were:

    • Having conversations before and after sessions
    • Attending cocktail hours, receptions, and sponsor events
    • Making serendipitous, spur-of-the-moment social connections
    • Creating deeper connections with their teams and partners

    Do you think you will accomplish all of that online? Think again.

    There are just some things that happen naturally in person that, while not impossible online, take a lot more thought and planning — especially when it comes to social connection and engagement.

    That’s why it’s critical to plan (and test) your activities and schedule with the virtual format in mind.

    2. Three Types of Content That You Need

    One of the biggest mistakes organizations make when planning a virtual conference is to think that all of the content needs to be live. It doesn’t!

    In fact, there’s a name for an online learning event with all live content… we in the business call it a webinar! 

    Do you want to attend a 3-day webinar? Me either. 

    As Emma King from beedance says, the rule of thumb should be to take your curriculum and divide it into thirds. 

    • Live content.
    • Simulated live content (pre-recorded video)
    • On demand content

    Keep in mind that it’s not always an either/or proposition. Some content — like a Q&A session — can work in any of these three formats:

    Live Video Content

    Live content is what you think it is. It’s a webinar or livestream with someone presenting or introducing content, right there in the moment.

    When most people think of virtual events, this is what they imagine. And no doubt, live video content is a critical piece of any virtual event.

    But it’s not the only video you need…

    Simulated Live Content (pre-recorded video)

    Some of the content being introduced feels live to the attendee, but it is in fact pre-recorded. We call this “simulated live” because as far as the attendee is concerned they are having the same experience in front of their computer.

    Awards, recognition, and thank you videos can work best as pre-recorded video. For example, ASi used pre-recorded thank you videos as part of their program for innovationsLIVE:

    For you, however, this pre-recorded content has some distinct advantages:

    • You can get content from a wider range of people, which makes the presentation more interesting to the viewer.
    • You can collect attendee videos, making attendees co-creators, not just passive observers. And co-creators are super engaged. 
    • You can control the timing better. No one goes over time, with less room for technical glitches.
    • Pre-recorded content can have better production value — including some motion graphics, titling, captions
    • You can use the content post-event to help continue online engagement throughout the year.

    On-Demand Content

    The final kind of content is on-demand. This is the same as the pre-recorded content, but it’s not presented live. It is a buffet for the attendee to snack on depending on their interests.

    With on-demand content you don’t have to cram everything into the live program. Someone interested in taking a deeper dive into the content can access a set of recordings related to the topic. This means that those less interested aren’t sitting there bored out of their minds. 

    3. Planning for Engagement

    When I’m at a conference in another city, that conference is all I need to think about. My kids and chores reside elsewhere. I can be focused and fully engaged. I can meet people in the hall, sit down to lunch with a new group of friends, and have a shared experience with my colleagues.  Online? Not so much. 

    Online engagement is totally different. In a world with micro-attention-spans, you have to work for it, keep it moving and interesting. You also have to create deliberate opportunities for networking. Sitting in your house watching a webinar is not usually a community experience. To make it one takes work. 

    Here are three tips for planning for engagement.

    • Collect dozens of short videos from attendees in advance of your conference with their opinions on key subjects that will be covered. Insert those short videos in-between sessions, during a lunch break and at key points.
    • Make the back-channel visible. Add chat features to your conference and have a chat/social media host who is engaging with the attendees while the presenters are doing their thing. 
    • Add a fun elements such as a virtual happy hour, virtual scavenger hunt or a team-based activity that gets people working together, and getting to know each other.

    4. Pick the Right Tools

    You are so lucky! 

    We are in the age where the technology tools for virtual events are maturing. In order to pick the right tools, you have to first understand your event strategy and your engagement plan.

    Don’t assume that because you use Zoom or WebEx for your meetings that they are the right tool for your virtual event.

    You need tools for:

    • Registration 
    • Live streaming / synchronous presentation
    • Pre-recorded content
    • Chat / community

    There are several different ways to do this, not one right way! So it’s important to understand your goals and audience, and pick the best technology partner(s) to deliver on that specific scope of work.

    For example, have you considered embedding your streaming into your website? That might make a lot of sense and it’s easier than you think.

    At Gather Voices, we’re focused on the pre-recorded content piece, enabling our clients to collect videos from anyone, anywhere and make it easy to edit, caption and share that video. 

    5. Maximize Your Revenue

    Last, but certainly not least, there’s revenue. Revenue is often a key organizational goal of our conference and events. And when we have to cancel those events, we can take a big revenue hit. 

    Revenue primarily comes from two sources, paid tickets and sponsors. Tickets can be for the live event, but can also be for the on-demand content and the recordings of the conference after it is over. 

    In some ways, there are advantages to online events when it comes to revenue. Video can live online long after the event — consider making that video available year-round as an added value for your attendees. Or give sponsors opportunities to reach your audience year-round (for an additional fee).

    Sponsorship is a serious revenue opportunity

    Sponsor revenue is one of the least considered opportunities of virtual conferences. Sponsors can get a high degree of visibility at the event and in your other channels.

    Typically, organizations will put the sponsor’s logo on all the conference materials and give them a shout-out at the plenary session or in the wrap up. They might also let the sponsor include something in an email after the event. 

    Be more creative! There are many ways to deliver value to sponsor in a virtual event environment.

    With Gather Voices, we’re helping organizations collect videos from sponsors that can be interspersed within the conference. A 30 second demo or pitch, a learning tidbit and a direct-to-camera message to the community.

    Here’s an example of a high-impact sponsor promotion video:

    These videos can have additional reach on organizational website and social media pages, as well as in post-event emails. Talk about adding value to sponsors!

    Digital engagement is here to stay. How will you make the most of it?

    Given the current state of the world, digital engagement is more critical than ever.  It’s also here to stay.  

    When transitioning your live event to virtual, it’s important to align on the strategy before the tactics, leverage a mix of live and pre-recorded content, plan for engagement-specific activities, partner with the right technology partners, and give your sponsors a chance to invest and participate.

    As we add to our knowledge we’ll come back with some new and additional tips.

    In the meantime, have a look at how Gather Voices can make your virtual conference unforgettable.


  • Gather Voices Annual Subscription
    The Gather Voices Annual subscription enables Associations to create collaborative video content all year long with those who are most important to them, their members, vendors, and staff....

  • The Gather Voices Annual subscription enables Associations to create collaborative video content all year long with those who are most important to them, their members, vendors, and staff.  Setup is quick and simple, enabling you to start collecting, managing and publishing videos with ease.  Right now we are waving rush deployment fees and providing special pricing to enable our association clients to launch in as quick as a week!

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